Pick your 10 or 15% of reference

Thanks to everyone for great work in choosing reference books to withdraw. Now we are on to the next phase.

It is time to decide what reference materials can be moved to the stacks. Because we weeded a large number of volumes we only need to move between 10 and 15% of the remaining materials.

It's important that everyone do this in the same way to avoid confusion. Here's what we need.
1. Remove any stickers from books that are going to stay in reference (other than the blue ready reference, of course). This will mostly be the orange dots we used to mark books that had been recently used.
2. Work through your area and identify at least 10% of volumes (not titles) to move upstairs. If you hit 15% or even a little more that's ok. When calculating your 10% ignore the big sets of periodicals indexes. Select 10% of what will remain when they are moved or withdrawn.
3. Designate these books by putting a red, yellow or orange dot on the spine and then laying the book down on its spine. We have already used orange and red on some of them and I'm leaving some yellows down at the desk as well.
4. Let me know when your entire Dewey classification range is ready. If someone else works in the same area please coordinate with them. Try to get this done by Thanksgiving. Unless plans change we will be tearing out the front reference shelves during or just after Christmas break, so it's coming fast.

Once an area is reported to be ready we will "check out" the books to a dummy patron so that we can keep track of them. Collection Management will begin working on these one truck at a time until the end of the semester, when we will need to pull everything remaining.

Other developments:

• We expect to move Periodicals indexes that we will keep to the Periodicals area this weekend. They will be shelved in call number order on range 104. Collection Management will get the location code changed for each title as soon as possible.
• We also will begin working on indexes that will be withdrawn soon. You will see students in the stacks with a laptop. Each volume will be checked out to a dummy patron but the volumes will stay on the shelves until we are ready to take them out of the building.

Let me know if you have questions. More information is available on our wiki: refshuffle.pbworks.com.

Mayo